State Required Reports

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The University of Texas Health Science Center at Houston, in compliance with the 76th Legislature enactment of House Bill 1016 and Texas Government Code 2052.0021, the following statutorily required reports have been made available in electronic format as recommended by the Texas Legislative Council. Many of the reports are in Adobe Portable Document (PDF) format and must be viewed with Adobe Reader, a common web plug-in available at no charge from the Adobe web site.


Affirmative Action Plan

The U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) is committed to ensuring that Government contractors comply with the equal employment opportunity (EEO) and the affirmative action provisions of their contracts. Each Government contractor with 50 or more employees and $50,000 or more in government contracts is required to develop a written affirmative action program (AAP) for each of its establishments.

OFCCP administers and enforces Executive Order 11246, as amended, which prohibits federal contractors and federally-assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin. The Executive Order also requires Government contractors to take affirmative action to insure that equal opportunity is provided in all aspects of their employment. A written affirmative action program helps the contractor identify and analyze potential problems in the participation and utilization of women and minorities in the contractor's workforce.

Pursuant to 5 U.S.C. Sec. 552, UTHealth asserts that at least certain sections, exhibits, and compliance investigation files are exempt from the (FOIA) disclosure provisions.

Due Date: 60 days after the commencement of the new plan year.
Contact: Deana Moylan, AVP, Diversity and Equal Opportunity
Affirmative Action Plan Reports: Report available upon request.


Annual Reports and Inventories

No later than November 20th the executive head of each state agency shall file with the Governor, the State Auditor, the Legislative Budget Board, Legislative Reference Library, and the Comptroller of Public Accounts an annual report as of August 31st of the preceding fiscal year showing the use of appropriated funds.

An annual report shall be prepared by the agency to present the financial position and the results of its operations and changes in financial position for the fiscal year in conformity with reporting guidance provided by the Comptroller of Public Accounts. Government Code, Section 2101.011.

The Unaudited Annual Financial Report for UTHealth consists of the Balance Sheet, Statement of Changes in Fund Balance, Statement of Current Funds Revenues and Expenditures, Statement of Method of Financing and Current Funds Expenditures and Supporting Schedules. The reports were prepared in conformity with General Accepted Accounting Principles.

Due Date: November 20th annually
Contact: Vanessa McKeown,Assistant Vice President, Accounting & Budget
Annual Financial Reports: FY2013 PDF Format, FY2014 PDF FormatFY2015 PDF Format, FY2016 PDF FormatFY2017 PDF Format


Contract Notification

An institution shall provide written notification to the Legislative Budget Board, not later than the 10th day after an institution of higher education enters into a contract for consulting services, a contract for professional services, a construction contract, or a contract for major information systems. Government Code, HB 1, 76 th Leg., Art. IX, Sec. 9-7.05, pg. IX-64

Due Date: Not later than the 10th day after a contract is entered into
Contact: Eric Williams, Assistant Vice President of Purchasing
Contract Notification Reports: August 2015 PDF Format


Contract Workforce

No later than December 1st of each year of the biennium, an agency shall file with the Legislative Budget Board, the Governor's Office, and the State Auditor a report on the agency's use of a contract workforce in the preceding fiscal year. The report shall be prepared according to a format prescribed by the State Auditor and shall include a description of how the agency has complied with the provisions of this rider and an evaluation of the work performed by a contract workforce, including an assessment of whether work was completed on time, within budget, and according to contract specifications. HB 1, 76th Leg., Art. IX, Sec. 9-11.18, pg. IX-87.

Due Date: December 1st annually
Contact: Eric Williams, Assistant Vice President of Purchasing
Contract Workforce Reports: FY2012 Excel Format


Customer Service

Section 2114 of the Texas Government Code requires state agencies and institutions to submit a Report on Customer Service to the Legislative Budget Board and to the Governor's Office of Budget, Planning and Policy no later than June 1 of each even-numbered year. The information requested shall be as specified by the Governor's Office of Budget and Planning and the Legislative Budget Board and may include evaluations of an agency's: facilities, including the customer's ability to access that agency, the office location, signs, and cleanliness; staff, including employee courtesy, friendliness, and knowledgeability, and whether staff members adequately identify themselves to customers by name, including the use of name plates or tags for accountability; communications, including toll-free telephone access, the average time a customer spends on hold, call transfers, access to a live person, letters, and electronic mail; Internet site, including the ease of use of the site, information on the location of the site and the agency, and information accessible through the site such as a listing of services and programs and whom to contact for further information or to complain; complaint handling process, including whether it is easy to file a complaint and whether responses are timely; ability to timely serve its customers, including the amount of time a customer waits for service in person, by phone, by letter, or at a website; and brochures or other printed information, including the accuracy of that information.

Due date: June 1 of each even-numbered year
Contact: Deanne Hernandez, Director of Research Operations & Strategic Planning
Customer Service Reports: FY2009-2010 PDF Format


Federal Homeland Security Funding

As prescribed by Article IX, Sec. 7.09 of the General Appropriations Act (GAA) for the 2008-2009 Biennium: All state agencies and institutions of higher education shall include in their operating budget reports to the Legislative Budget Board:

  1. (1) an estimated amount of federal homeland security funding received by the agency or institution of higher education and used for the operation and administration of state homeland security programs; and
  2. (2) the amount of federal homeland security funding received by the agency or institution of higher education and passed through to other agencies, institutions, or local units of government.

Information provided in accordance with Subsection (2) of this section shall be used for informational purposes only and shall be reported to the members of the legislature by the Legislative Budget Board at the end of each fiscal year.

*Even numbered years are included in the LAR

Due date: Before November 1st annually
Contact: Vanessa McKeown, Assistant Vice President, Accounting & Budget
Federal Homeland Security Funding Reports: FY2009 PDF Icon, FY2010 PDF Icon, FY2011 PDF Icon, FY2013 PDF Icon, FY2015 PDF Icon


Full-time Equivalent (FTE) State Employees

Not later than the last day of the first month following each quarter of the fiscal year, a State agency shall file with the State Auditor's Office a written report that provides for that fiscal quarter:

The report must be made in the manner prescribed by the State Auditor.

Due Date: Last day of first month following each fiscal year quarter
Contact: Vanessa McKeown, Assistant Vice President, Accounting & Budget
FTE State Employees Reports: FY2014 1st Qtr PDF Icon, FY2014 2nd Qtr PDF Icon, FY2014 3rd Qtr PDF Icon, FY2014 4th Qtr PDF Icon, FY2015 1st Qtr PDF Icon, FY2015 2nd Qtr PDF Icon, FY2015 3rd Qtr PDF Icon, FY2015 4th Qtr PDF Icon, FY2016 1st Qtr PDF Icon, FY2016 2nd Qtr PDF Icon, FY2016 3rd Qtr PDF Icon, FY2016 4th Qtr PDF IconFY2017 1st Qtr PDF Icon, FY2017 2nd Qtr PDF Icon, FY2017 3rd Qtr PDF Icon, FY2017 4th Qtr PDF IconFY2018 1st Qtr PDF IconFY2018 2nd Qtr PDF Icon


Historically Underutilized Businesses (HUB) Contracts

Each State agency shall send to the Texas Procurement and Support Services (TPASS) information required by the commission for the preparation of the commission's report not later than March 15th and September 15th of each year.

Each State agency shall report the following information with regard to the expenditure of both treasury and non-treasury funds:

Due Date: March 15th and September 15th annually
Contact: Shaun McGowan, Manager, HUB Program
HUB Contract Reports: FY2008 PDF Icon, FY2009 PDF Icon, FY2010 PDF Icon, FY2011 PDF Icon, FY2012 PDF Icon, FY2013 PDF Icon, FY2014 PDF Icon, FY2015 PDF IconFY2016 PDF Icon


Information Regarding Staff Compensation

Texas Government Code Section 659.026 states that a state agency shall make available to the public by posting on the agency's Internet website:
(1)  the number of full-time equivalent employees employed by the agency; (2) the amount of legislative appropriations to the agency for each fiscal year of the current state fiscal biennium; (3) the agency's methodology, including any employment market analysis, for determining the compensation of executive staff employed by the agency, along with the name and position of the person who selected the methodology; (4) whether executive staff are eligible for a salary supplement; (5) the market average for compensation of similar executive staff in the private and public sectors; (6) the average compensation paid to employees employed by the agency who are not executive staff; and (7) the percentage increase in compensation of executive staff for each fiscal year of the five preceding fiscal years and the percentage increase in legislative appropriations to the agency each fiscal year of the five preceding fiscal years.

Due date: Around December 1st Annually (no official due date)
Contact: Vanessa McKeown, Assistant Vice President, Accounting & Budget
Staff Compensation Reports: FY2013 FY2013 Word DocFY2014 FY2014 Word DocFY2015 FY2015 Word DocFY2016 FY2015 Word Doc, FY2017 FY2015 Word Doc


Internal Audit

The internal auditor shall prepare an annual report and submit the report before November 1 of each year to the governor, the Legislative Budget Board, the Sunset Advisory Commission, the state auditor, the state agency's governing board, and the administrator. The state auditor shall prescribe the form and content of the report, subject to the approval of the legislative audit committee. Government Code, Section 2102.009.

Due Date: Before November 1st annually
Contact: Dan Sherman, Assistant Vice President and Chief Audit Officer
Internal Audit Reports: FY2013 PDF Icon, FY2014 PDF Icon, FY2015 PDF Icon, FY2016  PDF Icon, FY2017 PDF Icon


Legislative Appropriations Request

Each institution, department, agency, officer, employee, or agent of the state shall submit any estimate or report relating to appropriations requested by the Legislative Budget Board or under the Boards direction. Each estimate or report shall be submitted at a time set by the board and in the manner and form prescribed by Board rules. An estimate or report under this section is in addition to an estimate or report required by other law, including those estimates or reports relating to appropriations required by Chapter 401. Government Code, Section 322.007.

The Governor may collaborate with the Legislative Budget Board in designing and preparing uniform budget estimate forms on which all requests for legislative appropriations must be prepared. The Governor shall require that all appropriation requests be submitted to the Governor on the forms. Government Code, Section 401.042.

Due Date: Prescribed by the Legislative Budget Board
Contact: Vanessa McKeown, Assistant Vice President, Accounting & Budget
Legislative Appropriations Request Reports: FY2014/2015 PDF Icon, FY2016/FY2017 PDF IconFY2018/FY2019 PDF Icon


Operating Budget

On or before November 1st of each fiscal year, an itemized budget covering operations of that fiscal year shall be filed with the Governor's Office, the Legislative Budget Board, the Comptroller of Public Accounts, Higher Education Coordinating Board and the Legislative Reference Library in the format prescribed jointly by both budget offices.

Due Date: Before November 1st annually
Contact: Vanessa McKeown, Assistant Vice President, Accounting & Budget
Annual Operating Budget Reports: FY2015 PDF Icon, FY2016 PDF Icon, FY2017 PDF Icon, FY2018 PDF Icon


Optional Retirement Program

The governing board of each institution of higher education, other than the Texas Higher Education Coordinating Board, shall annually submit a report to the coordinating board that includes information concerning the number of participants and eligible positions and the amount of contributions. Government Code, Section 830.006.

Due Date: Annually
Contact: Bete Su Williams, Director of Payroll Optional Retirement
Program Reports: FY2009 Excel Document, FY2009-Part B Excel Document, FY2010 Excel Document, FY2011 Excel Document, FY2012 Excel Document, FY2013 Excel Document, FY2014 PDF Icon