Career Profile
Administrative Coordinator
Career Area
Administrative
Career Path
Business and Financial Operations
Career Role
Administrative Coordinator
STEP 4
Job Profile & Development Opportunities
Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.
- Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
- Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
- Regularly handles confidential information and sensitive issues.
- Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
- Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
- Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
- Maintain departmental equipment and space inventories.
- May train entry level support staff. May lead support staff.
- May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
- Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
- Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
- Other duties as assigned.
CERTIFICATIONS/SKILLS
- Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
- Working knowledge of University financial systems is required.
EDUCATION
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Bachelor’s degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.
EXPERIENCE
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One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.
Additional Opportunities for Development
- International Association of Administrative Professionals (IAAP)
- American Society of Administrative Professionals (ASAP)
- The Association of Executive and Administrative Professionals
- Houston Chapter of IAAP
- Medical Center Chapter of IAAP
- Participation in department, school, or university committees or councils